Gems, Reflections, and Lessons

Pictured: Ashley May
Photo by: Maurice May, August 5, 2020

They say a picture is worth a thousand words. I agree. I’ll try not to use the entire 1,000 in this post, but I make you no promises. This picture holds such a symbolic meaning for me. I have written and rewritten this post several times to try to be sure not to offend anyone, accidentally burn any bridges, or generally make anyone feel uncomfortable. But that doesn’t do the picture any justice. So I’ll start the way I tend to start all of my explanations…with the back story.

Love Does.

That was the charge and the call. That was the mantra of the entirety of my work from March-September 2020. I love teachers. I love students. And Love does. Love is an action, not a feeling. And I love the people that I serve. I repeated this to myself so many times that I can still feel chills when I hear myself say it aloud. This picture is the embodiment and culmination of everything I had been saying for months.

I’ve been stressed before. I’ve been panicked before. But I had never been stressed, panicked & terrified simultaneously in a professional setting before August 5, 2020. Early that evening, around 6 or 7 PM, I reached out to my executive director, and when she heard my voice she immediately said “I’ve never heard you sound like this; how can I help?” My response…”I have no idea”. I didn’t know what I needed. I didn’t know how to fix it. I just knew it had to be done. We were the first school district in the Houston metropolitan area to start school (and announce a 100% virtual start). We reassured all of our stakeholders we were ready. We told all the news outlets we were ready. So…we had to be ready. I don’t remember our entire conversation. What do I remember is her saying “I’ll keep the executive leadership team in the loop. I have your back. Call or text me whenever you need me.”

Murphy’s Law

Imagine, school starts in less than 24 hours, your LMS is on the fritz, and your premium support from the vendor has been anything & everything but premium. Your superintendent has been on the news telling everyone, “We’re starting virtually, we’re starting earlier than everyone else, and we are ready to receive our students.” As you replay his words in your mind, all you see is the hodgepodge of defunct courses, incorrect instructors, students in the wrong classes, and that’s just the tip of the iceberg. Everything that could go wrong did. And it all needed to be corrected by 6:00 AM.

After racking my brain, phoning a friend, and using every other lifeline at my disposal I finally figured out the way forward. I just needed to test it. Thank God for bold campus leadership: a building principal who trusted me, a former technology specialist now in her 1st year as AP, and the communication structures they already had in place for their campus. I used my final lifeline to ask them if I could test the solution at their campus and they quickly obliged. I wrote the script, pressed play, and began to hold my breath.

“Your request is being processed. You may resume your regular activities until the process completes. We will send an email when the sync is finished.”

That might not be exactly what the message said, but it’s close enough.

I couldn’t just sit there and wait, so I did the only thing I know to do when stress is high and pressure is mounting; I went for a run. I put on my safety vest (Noxgear Tracer360), reviewed my planned route with my husband, and let him know, “If I’m not back in 15-20 minutes, come looking for me.”

Right around minute 18, I rounded the corner onto our cul-de-sac, and there he was waiting. Not surprisingly, he had his camera in hand. Now while that might be strange to you, I married a photographer. When does he not have a camera in hand? (I’ve learned to love that about him too!) He took these amazing pictures of me drinking water, talking to my sons, squirting water into my son’s mouth, and a bunch of other silly, family shots. But this picture is by far my favorite. This is the gem. This is the picture that will hang in my new office.

The Lesson(s)

I can do difficult things. I would say I can do hard things, but I have grammar police for friends who would rip me to shreds if I dared utter those words. (See the footnote for a full explanation). I repeat, I can do difficult things. And I can do them afraid. Stress, panic and fear are a combination that is potent enough to stop anyone in their tracks. But rather than allow myself to be paralyzed, I took some small actions that you can take in your situation, too!

  1. Ask for Help – I didn’t know what help I needed. But I knew I needed it. I will be forever grateful to K.J. for her listening ear, tangible support, and kind words.
  2. Brainstorm Solutions – When in crisis, you have to consider all possibilities. Gather the smartest people you know, talk it through, and come up with options. By the way, perfection is not an option.
  3. Reach out to your Support System – I called a principal who I knew would understand and support my efforts. I had a long-standing, existing relationship with her, and because of that I knew she trusted me. Thank you a thousand times to G.H-P. & F.M.; them speaking my language made it so much easier to explain what I was trying to do. Have you built the relationships & support system that it will take to be effective in your role?
  4. Execute the Best Available Option – This is where the agile methodologies really came into play in my work. It’s not about perfection. It’s about the best available option in that moment. What has the greatest chance of success? Move forward with that idea/option.
  5. Take Care of Yourself – Sure, I could have sat there at 11:00pm and held my breath. I could have let the toxic swirl of stress and panic hormones flood my system as I awaited resolution. Instead, I chose practice self-care in the midst of a crisis. When you have to choose between stress & taking care of yourself, I encourage you to do the same.

Resolution

If you’ve made it this far, I’m going to assume that means you’d like to know how this all ended. After I stretched I headed in to check the status of the syncing update. I’m happy to report that the fix worked. I ran the script for the remaining 46 campuses, and headed to take a shower. I checked again before bed, and all was well. Crisis averted. Nothing was reported on the morning news other than the smooth start that our district had, with positive accounts from students and parents. Apparently, I even made a cameo in a segment on our local ABC affiliate, though I didn’t see it live because I was asleep. Instead, I woke up to countless texts about my 25 seconds of fame, lol. I did see the story on their website later that morning, and I just kept thinking, “if they only knew…”.

The Road Forward

As I prepare to transition to my new role in T-24 hours, I again stand in an unfamiliar intersection. But here’s what I know; I can do difficult things. And I can do them even if I am afraid. What I’m feeling today is not fear. It’s a mix of hope, rejuvenation, excitement and the air of possibility. And even when the newness wears off, I will remember my lessons learned and follow my own advice.

I’m so grateful for the last eight years in this department, and the last four years as coordinator. There is no me without this part of my story. And as this chapter closes, I look back with a full heart, knowing that love always does.

Footnote (for those interested): The reason why my grammar police pals would get me for the statement “I can do hard things” is simple. The opposite of hard is soft. The opposite of difficult is easy. So if you can do hard things, you can do soft things. If you can do difficult things, you can do easy things. See…not that hard to understand. Now help me convince the rest of the culture that they’ve been using this phrase wrong the whole time!

8 thoughts on “Gems, Reflections, and Lessons

  1. You are truly an inspiration Ashley May! I have always looked up to you. Thanks for sharing this. I will keep my eyes and ears open to hear of the amazing things you bring and inspire through your new position. Your fan always!

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  2. Ashley…you are amazing!!! Thank you for your support. God bless you in your new role!!! “You can do ALL things…”

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  3. Ashley! Thank you for this! It meant more than you know. I pray that God sends you those angels to surround you, as the next phenomenal team supports you, in the execution of your vision.

    No one at my campus level truly knows how I went through some of the exact stress, anxiety, and fear you experienced.
    At a MUCH smaller scale, but to me it was a nightmare being one of the first staff member’s to put my life on the line so that kids can connect to instruction.

    Anyway… You got through this and I know you will SOAR at your next journey.

    God Bless you Ashley!

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    1. Thank you Brandy! You rocked this year in more ways than one, and you should be so proud of yourself!! God bless you on your journey. You are a rapidly rising star, and I’m looking forward to seeing what’s next for you!!

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  4. Excellent read!! So happy for you and so excited to see you do the difficult things in your new position and make them appear easy.

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